How to Structure a 20-Storey Build in HoldPoint in Under a Minute

On a 20-storey build, quality assurance is not a documentation problem — it's a repetition problem. The same pre-pour ITP runs on Level 1, Level 2, Level 3, all the way to Level 20. Every subdivision has the same handover ITP on every lot. Every staged civil job has the same subgrade ITP at each chainage.

If your QA system makes you create those documents one at a time, you lose hours per project just to paperwork. Worse, every ITP is a slightly different copy, drifting from the template you approved at company level. When the audit comes, the inconsistency is the story.

This article walks through how to structure a multi-level or multi-lot project in HoldPoint using Areas, apply an ITP template across every area in a few clicks, and send a single sign-off pack per floor with a combined PDF at the end.

Why structure matters

A project without structure is a flat list of documents. Fifty ITPs, three hundred labour dockets, a scattered pile of site instructions. Every time a supervisor needs to find the pre-pour ITP for Level 12, they scroll.

Structure fixes three things at once:

• Navigation. Documents are grouped by the place they belong to — Level 12, Lot 47, CH 2+500 — not by upload order.
• Scale. Creating twenty ITPs takes the same time as creating one, because the template is applied to the structure rather than to each document individually.
• Sign-off. You can send one email per area, cover every document in that area with a single signature, and get a combined PDF at the end.

The four project shapes

Most construction projects fit one of four shapes:

• Multi-level — Buildings with repeating floors. Building A > Level 1..20 > Unit 101, 102, 103.
• Subdivision — Residential lots where each lot repeats the same handover checks. Stage 1 > Lot 1..40.
• Linear civil — Roads, rail, pipelines where ITPs repeat by chainage. CH 0+000, CH 0+500, CH 1+000.
• Staged — Phased work where areas follow a construction sequence. Stage 1 — Bulk earthworks, Stage 2 — Subgrade, Stage 3 — Pavement.

HoldPoint ships with all four as one-click shape presets. Pick the one that matches the job and you get a fully built-out tree of areas in seconds.

How to structure a 20-storey build in under a minute

1. Create the project. Name, address, client, project manager. Standard metadata — it auto-populates every document under this project.
2. Pick a shape. On the empty-state Areas tab, click Multi-level. Enter one building, 20 levels. HoldPoint creates Building A > Level 1 through Building A > Level 20 as an area tree. Every level is naturally sorted so Level 2 comes before Level 10, not after.
3. Bulk apply a template. Open Apply template to areas, pick your pre-pour ITP, select all twenty levels. You get a live preview — Pre-pour — Level 1, Pre-pour — Level 2, and so on — with editable names before anything is written. Click apply.

That's it. Twenty ITPs, structured, named, and ready for the field. Adding a new level later is one click, and one more bulk apply run.

Sending a floor for sign-off

When Level 3 is ready for the client, you don't want to send them twenty separate emails. In HoldPoint:

• Open the Areas tab.
• Click Send for sign-off on Level 3.
• Review the documents in the pack (remove any that aren't ready).
• Enter the signer's name and email.
• Choose the sign-off mode:
  • Single signature — one signature covers every document in the pack. Fastest for trusted clients and straightforward inspections.
  • Per document — the signer walks through each document in a stepper and signs each individually. Slower, but the right call for high-risk or formal hold points.

The signer gets one email with one link, signs on their phone, and every document in the area is approved with a full audit trail. HoldPoint merges every approved PDF into a single combined area PDF with a summary cover page — perfect for a project handover pack or an audit binder.

Retrofitting an existing project

If you already have a live project with documents grouped by a section tag or an ad-hoc naming convention, you don't have to start over. The Organise into areas dialog lets you promote existing section groupings into formal areas, or bulk-assign a set of documents to an area in two clicks. Originals stay intact — the new area simply becomes the structure on top.

What you gain

A structured project is a project you can run. Field teams find documents by place. Office teams send one email instead of forty. Clients see one sign-off pack per floor. Audits close in minutes because the combined PDF tells the whole story of an area on a single file.

Structure is not admin overhead. On a twenty-storey build, it's the difference between a week of manual setup and a minute of deliberate clicks.